Posts Tagged ‘Microsoft Outlook’

How to View Mail (Full Headers) in Outlook 97 / 98 / 2003 / 2007 / 2010 and Outlook 2013 Mail client on Windows and Mac OS

Tuesday, December 16th, 2014

View-Full-Mail-headers-in-Outlook-97-98-2003-2007-2010-2013-on-Windows-Mac-OSX

Being able to see the headers is very important if you have to administer Microsoft Exchange mail server / Windows Active directory in case whether mails have some issues not being received within a Corporate Outlook MS Clients because of being mistakenly flagged as spam, or just to track the route of the mail. By default Outlook displays only few fields of the headers: From, Sent (date and time), To, and CCs. This gives too little info and is often irritating, as you can't really see important info such as:

  • Mail Carriers (Mail SMTPs) through which Mail has been passed
  • Mail MIME Header / Type (specifics)
  • Any extra written by mail server Anvirus
  • Anti-Malware check headers etc
  • Pyzor / Razor / Blacklisting check pass / fail headers etc.


1. How to view Mail headers in Outlook 2010 / 2013
 

In Outlook 2010 / 2013  when you use the default settings, you need to OPEN the message (Double Click on some random Mail) and either go to the Tags section of the ribbon or go to File, Properties.

message-property-tag-microsoft-outlook-2010-2013-screenshot 

Click on the Expand button (highlighted in yellow) in the lower right corner to show the Message options dialog. Voila You will have the Properties dialog with the (Mail) Internet headers in the bottom (see screenshot)

 

One thing to mention is when you have a Mail Message Headers visible through the Properties dialog in Outlook, it is very unpleasent there is no way to search inside Visualized Mail headers ..
 

2. How to access Outlook Full Mail Headers using a shortcut

For those who had to regularly check Mail headers, it is very useful to make Outlook View Headers accessible through a key shortcut.

Here is how:

a) Go to File > Options > Quick Access Toolbar.
b) In Choose Commands From, select
Commands Not in the Ribbon

commands-not-in-the-ribbon-screenshot-ms-outlook-2010-2013

c) Click in the list of commands and press M on the keyboard

d) Scroll to find Message Options

e) Click Add > (button) to add it to the QAT.

Outlook-Options-Quick_Access_Toolbar_screenshot-ms-windows-add-QAT-shortcut-to-message-options
 

To Quickly Access New added "Message Options" / View headers QAT, the shortcut to use is something like ALT + 3, or ALT + number (depending on the number of QATs already existing in the mailbox, the position of the Message Options on the QAT bar determines the exact nr. to be used.)

On older versions of Microsoft Outlook Mail Clients 97 / 98 / 2003 / 2007 to View Mail Headers

Right-click on Mail message in the folder view, then choose Options.

Or

In an Opened Mail Message, choose View -> Options.
 

3. Viewing Mail Headers on MS Outlook running on Mac OS 

If you happen to need use MS Outlook on Mac OS X (hope you'll not 🙂 ) to View Complete Mail Headers

Select the message whose headers you want to view.
Right-click (or Control-click) on the message and choose View Source.
Message headers appear at the top of the text document that opens.

How to change Outlook Signature – modify and delete Microsoft Outlook email signatures

Monday, February 17th, 2014

I'm using Mozilla Thunderbird over the last 5 years in my life. Just now in my new job place in Hewlett Packard, in order to have well functional mail (with exchange server) – I started using Microsoft Outlook.
Logically a little while after I started my work I have to update my Outlook E-mail signature to reflect my contact details (job position title, email, stand-alone / mobile phone, office address etc.). As of moment of writting I'm using Microsoft Outlook 14.0.6123.5001 (32 bit) part of Microsoft Office Professional Plus 2010.

Its a kind of irony that I had to use Microsoft products after all these years trying my best to avoid using Microsoft technologies but heh, this is life … Though this article will be a bit trivial I decided to blog it because already I had to change email signature for a 3rd time over the last 3 months and every now and then after a month time I tend to forget how I did it last time.

Here is how I changed Email Signature in Outlook:

1. Click on "New-Email" (located below File menu)

2. Click on "Insert" (menu tab)

3. Click on "Signature"

microsoft-outlook-pop3-mail-client-change-signature-screenshot

4. Click on "New" button

As you see Outlook is written in very intelligent manner 🙂
It is possible to have more than one signature and change them every now and then (I guess that's made for Schizophrenic people who like changing their signature a couple of times a day accepting different personalities 🙂 🙂 🙂
For already existing signatures just edit the old one – click on Edit Signature

microsoft-outlook-exchange-how-to-change-email-signature
http://www.clarion.edu/273437/
 

  • Rename Signatures:

        Perform steps 1-4 in ('Create Signatures') except click "Rename button instead of 'New' and begin typing new name.

  • Delete Signatures:

        Perform steps 1-4 in ('Create Signatures') except click 'Delete" button instead of 'New'.

  • Modify Signatures:

        Highlight signature name you wish to modify under

  1. "Select Signature to Edit" then modify signature.

  2. Click "Save" button to save any signature changes made.